Why QuickBooks is Still the Best Accounting Software for Truckers in 2024

Shippers usually want to see billable stop details, like pickup weight and drop weight. In QuickBooks, you have to key in all of the stop details by hand using a plain text field. When you assign a load, the message will be prepopulated with all the information they need—and dispatchers only have to click send. In our experience, the simplicity of this system significantly improves adoption rates.

Q7 – Best for multiple features

JD Edwards EnterpriseOne is an enterprise resource planning (ERP) software designed for large businesses, focusing on scalability and advanced management solutions. It helps users with financial management, supply chain operations, and project management. That’s why I tested and reviewed these platforms, placing my focus on financial control, fleet operations, and cost tracking. If you’re looking for trucking accounting software that simplifies your close, boosts accuracy, and keeps your finance team moving, this list will point you in the right direction. You can absolutely use two pieces of software, but one is always better when it comes to running a business.

Its A/P and A/R features are comprehensive, allowing you to easily track bills and payments from vendors, employees, carriers, and customers. I particularly like the Invoice List and Bill Posting modules because they’re intuitive and detailed, making it simple to review and manage invoices and bills. I also find the integrated tools—such as accounting and driver settlements—to be a major advantage. These features make it possible for growing trucking companies to scale their quickbooks for trucking operations without the hassle of purchasing additional software or dealing with complex integrations.

Track-POD: Best for Last-mile Delivery Management

ADP Run offers a wider range of payroll tools for truckers as it supports nondriver staff designations and integrates with trucking software. However, nontransparent pricing, additional fees for year-end tax reporting, and the lack of IFTA tracking features prevented ADP Run from ranking higher on our list. Among the best trucking accounting software, I find Rigbooks has the simplest user interface, which is great since if you don’t have an accounting background.

With Toro TMS, you can simply message delivery instructions to drivers on their phones. Truckers that use Shoeboxed recommend taking the Magic Envelope along on trips. Whenever they stop for a bite to eat, to fuel up, or to find lodging, they just stuff the receipt in the Magic Envelope. Though it seemed promising, users aren’t totally satisfied with QuickBooks’ receipt scanner. We considered online user reviews from third-party sites (like G2 and Capterra) based on a 5-star scale, wherein any option with an average of 4-plus stars is ideal. With Gusto, you can input additional employee earnings like per-diem for meals, bonuses, and commission payouts.

With it, you can run unlimited payrolls and pay employees via next- and same-day direct deposits. The best trucking software that integrates with QuickBooks greatly depends on what particular trucking features you prioritize. For instance, if you want a straightforward load management solution, RAMA Logistics Software is great.

Per Diem Tax Rules for Canadian Long-Haul Truck Drivers

However, some accountants only learned how to use QuickBooks, so they would prefer to look over your books that way. QuickBooks integrates with a variety of other software programs, including GPS tracking software, payroll software, and inventory management software. This can help you streamline your processes and reduce the amount of time you spend managing your finances. QuickBooks doesn’t offer trucking-specific features such as dispatch management, fleet management tools, or other industry-specific tools, but that doesn’t totally rule it out as an option. This level of detail ensures that your financial management is as precise and tailored as your operational strategies.

• The best trucking software that integrates with QuickBooks greatly depends on what particular trucking features you prioritize.
• You’ll have to manage your detailed pay settlements and dispatch in Excel or some other program.
• One of the significant pain points for many trucking businesses is the need to enter data in multiple systems.
• This flexibility is crucial for maintaining efficient data management and operational performance.
• For example, you might want to create separate accounts for fuel expenses, truck maintenance, and insurance.

Trucking payroll software needs to be able to properly track and calculate these additional pay components, which can involve different taxable/non-taxable rules. Look for software that simplifies managing travel pay policies while remaining compliant with tax regulations. Our experts considered affordability and how well the features meet the needs of small trucking businesses for HR and payroll. We also added extra scores to providers that have transparent pricing and trucking-specific features. ADP Run is a versatile payroll program that can meet the needs of small to large businesses in a variety of industries, including trucking.

Truckin Digital, a provider of digital solutions for the trucking industry, has announced its latest integration with Intuit QuickBooks Online. The integration aims to simplify financial management for trucking companies, improving their operational efficiency and profitability. At Truckeraccountant.ca, we specialize in providing tailored accounting solutions for truckers across Canada. Our team understands the unique challenges faced by the trucking industry, and we leverage QuickBooks to help you navigate these challenges with ease.

In the trucking industry, where every detail matters, seamless integration between your TMS and QuickBooks is crucial. Whether you run a small fleet or a nationwide brokerage, our software is built to scale with you. From load planning and dispatching to document management and customer communications, Strategy Systems simplifies every step—and keeps your books balanced in QuickBooks. We looked for features that make the software easy to learn and use, such as having an intuitive and modern-looking interface. We also checked the integration options available, file export capabilities, and the type of customer support offered. The provider also offers special plans for trucking lease operators and brokers.

• Look for software that simplifies managing travel pay policies while remaining compliant with tax regulations.
• ✅ Real-Time Cash Flow ManagementTrack revenue, fuel costs, and expenses as they happen.
• Her favorite organization hack is labeling everything in her kitchen cabinets, and she can’t live without her mini label maker machine.
• Regular updates ensure that the software remains compatible with the latest technology and industry standards.
• Truckbase is a trucking management software designed for small to midsized carriers, focusing on dispatch operations and financial management.

If your trucking company doesn’t need comprehensive accounting features and focuses mainly on trucking management, it is a cost-effective solution. Q7 is a trucking management software designed for businesses that require advanced dispatch and accounting solutions. It caters to companies that need to manage dispatch operations, accounting, and compliance efficiently. Keeping track of invoices, expenses, and payments can become overwhelming, especially when you have a fleet of trucks to manage.

We also already know the common categories for your business and every account comes pre-installed with the following. However, if you are considering one over the other, QuickBooks Online is meaningfully more flexible and integrates more seamlessly with a TMS. Intuit (its parent company) is spending disproportionate resources to improve QuickBooks Online over QuickBooks Desktop. Moreover, you can access QuickBooks Online from anywhere, which is a major advantage in our remote and on-the-go world.

QuickBooks for trucking

This is where we recommend premium software like Q7 or even an integration between QuickBooks Online and RAMA Logistics Software. We ranked each truck accounting software based on its affordability, considering the number of users included in each plan and the costs to add an extra seat. The RLS integration fills the gaps in trucking-specific features, which is how QuickBooks Online earned another perfect mark in this specialized category. I docked a few points for ease of use, as the integrated features may require a steep learning curve for some users.

From load planning to dispatch in a just few clicks

Improve your accounting practices and streamline your trucking business with QuickBooks for trucking. Automation in invoicing reduces manual entry errors and speeds up the billing process. It ensures that invoices are generated accurately and sent promptly, improving cash flow.

QuickBooks simplifies the account reconciliation process, ensuring all your transactions match your bank statements. Maintaining an accurate general ledger is crucial for understanding your financial position. QuickBooks simplifies ledger management, ensuring all transactions are accurately recorded and reflected in your financial statements. Discover how freight tech is revolutionizing the trucking industry and increasing efficiency through AI and augmented intelligence. We’ve tested more than 2,000 tools for different finance and accounting use cases and written over 1,000 comprehensive software reviews.

Eric Gerard Ruiz, a licensed CPA in the Philippines, specializes in financial accounting and reporting (IFRS), managerial accounting, and cost accounting. He has tested and review accounting software like QuickBooks and Xero, along with other small business tools. Eric also creates free accounting resources, including manuals, spreadsheet trackers, and templates, to support small business owners. Features often include invoicing, mileage tracking, and expense categorization. Using this trucker accounting software can streamline financial tasks and improve record-keeping. Zoho Books isn’t an accounting software tailored specifically to trucking businesses, but Zoho software has strong features involving invoicing and projections, which could be beneficial.

It offers a range of features tailored to the unique needs of drayage carriers, such as container tracking, real-time dispatch tracking, and automatic terminal appointment bookkeeping. Toro TMS’ integrated maps with real-time location tracking make it ideal for trucking companies handling expedited deliveries or time-sensitive cargo, such as medical supplies. Yes, you can use free general bookkeeping software like Wave for your trucking business. However, a free solution might not be enough if you have complex trucking management needs.